What you can do
- Send the document for review through a clear link.
- Show whether the document is waiting, approved, rejected, or needs changes.
- Separate review decisions from legal signing when needed.
- Keep the final decision with the document record.
The problem this solves
Some documents do not need a signature first; they need a review decision. Without a clear approval path, teams ask who reviewed the file, whether changes are needed, and who owns the next step.
Practical benefits
Fewer approval reminders across email or messaging apps.
Clear ownership before a document is sent for signing.
A visible decision history for managers and teams.
Less confusion between approval, signing, and stamping.
Practical example
An HR team prepares an employee form, sends it to a manager for approval, receives a decision, and only then sends the final version for signature if needed.
Trust and limits
The right verification, access, and legal treatment depend on the document type, recipient identity, internal policy, and applicable law. Khtoom organizes the workflow; it does not replace legal review for high-risk documents.
FAQ
Is approval the same as signing?
No. Approval is often a review or workflow decision, while signing usually records acceptance or acknowledgement on the document.
Can approval happen before signing?
Yes. A manager, finance user, or client can review the document first, then the approved version can be sent for signature.
Why does status tracking matter?
Status tracking reduces scattered follow-up because the team can see where the document stopped and who owns the next step.